ProcurePulse

Vendor Management System

From first onboarding to long-term performance tracking — manage your entire vendor ecosystem in one platform. Digital KYC, scorecards, RFQ collaboration, and a self-service vendor portal included.

Vendor Complexity That Grows With You

Managing 100 vendors is manageable. Managing 1,000 vendors across categories, geographies, and compliance requirements is not — without the right system.

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Fragmented Vendor Data

Vendor info spread across email, spreadsheets, and people's heads. No single source of truth.

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Compliance Risk

Expired registrations, missing PAN/GSTIN, and unverified bank accounts create audit and fraud risk.

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No Performance Visibility

No objective data on which vendors deliver on time, at quality, and at the right price.

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Email-Based Collaboration

RFQs, POs, and invoices managed through email create errors, delays, and zero visibility.

Digital Vendor Onboarding & KYC

Replace paper-based vendor registration with a digital onboarding workflow. Collect, verify, and store all vendor documents — PAN, GSTIN, bank details, certifications — with automated validation.

Self-Service Registration
Vendors register through a branded portal. No email chains or manual PDF forms.
Document Verification
GSTIN validation via GST portal API. PAN verification. Bank account validation with penny-drop.
Category & Empanelment
Categorise vendors by product/service category. Empanel approved vendors for specific procurement categories.
MSME & Startup Classification
Track MSME certification, Udyam registration, and startup status for compliance with government procurement norms.

Vendor Performance Scorecards

Move beyond gut feel. Score every vendor objectively on delivery, quality, pricing, and responsiveness. Use historical scorecards to make better sourcing decisions and renegotiate contracts with data.

Delivery Performance
Track on-time delivery rate, partial delivery frequency, and lead time adherence per vendor.
Quality & Rejection Rates
Record quality rejections at GRN stage. Calculate rejection rate and trend per vendor and category.
Price Competitiveness
Compare vendor quotes over time and against market benchmarks. Track price variance across orders.
Weighted Scoring
Configure your own scorecard weights by category. Compare vendors objectively during RFQ evaluation.

Vendor Portal & Collaboration

Give your vendors a self-service portal to submit invoices, track payment status, respond to RFQs, and update their profiles — reducing procurement team workload by 40%.

Invoice Submission
Vendors upload invoices with PO reference directly in the portal. Auto-matched against PO and GRN.
Payment Tracking
Vendors see real-time payment status — approved, scheduled, or paid. Reduces payment query calls.
RFQ Participation
Vendors receive RFQ notifications, submit quotations, and participate in reverse auctions through the portal.
Profile Management
Vendors update their own registration details, upload renewal documents, and manage contacts.

See Vendor Management in Action

Book a 30-minute demo. We'll walk through vendor onboarding with KYC, scorecards, the self-service portal, and compliance workflows — tailored to your vendor scale.

No commitment. We'll call you within 24 business hours to confirm your preferred time.

Take Control of Your Vendor Relationships

Prefer a call first? Our team will reach out within 24 business hours.