ProcurePulse
RCS EAM · TRAXX · VTR

Enterprise Asset Management — End-to-End Lifecycle Control

From goods receipt to disposal auction — every asset tracked, verified, and compliant. Powered by TRAXX EAM and the VTR physical audit methodology.

What RCS EAM Delivers

True Balance Sheet Representation

Every fixed asset — from first capitalisation to final write-off — is accurately recorded. No ghost assets. No phantom entries. Your FAR reflects physical reality at all times.

Compliance Adherence

Built for IAS 16, US GAAP ASC 360, SOX 302/404, CARO 2020, and local statutory audit requirements. Physical verification reports and audit trails ready when auditors arrive.

Put Assets to Maximum Use

Utilisation dashboards surface underused assets across every site. Redeploy idle assets to high-demand locations before raising new purchase requisitions.

Minimise Asset Loss

VTR (Verify · Tag · Reconcile) physical audits — scheduled or surprise — scan every tagged asset against the live register. Discrepancies are flagged and investigated before they become write-offs.

Automated Vendor SLA Tracking

Every AMC contract and service movement is tracked against agreed SLAs. System auto-escalates when a service job is overdue — so assets sent out for repair always come back on time.

VTR

The VTR Methodology — Verify · Tag · Reconcile

RCS's physical verification framework used by 500+ enterprises across 7 countries. Field teams scan asset tags on-site; the system reconciles against the live register in real time; discrepancies trigger structured investigation workflows — closing every audit with a signed, auditor-ready report.

The Complete Asset Lifecycle

From goods receipt to disposal — every step tracked, audited, and compliant.

Step / Action
Decision
System Auto
Exception / Error
Milestone
1
Procurement & GRN
›
2
Tagging & Registration
›
3
Allocation & Deployment
›
4
Maintenance & AMC
›
5
VTR Physical Audit
›
6
Disposal & Retirement
1
Asset Procurement & GRN
Asset Need Identified User / dept raises indent
↓
Purchase Requisition (PR) Created Item, qty, budget code, justification
↓
PR Approved?
No
↓
Returned for Revision Clarification or budget rejection
Yes
↓
Purchase Order (PO) Issued Vendor selected; PO number generated
↓
Asset Delivered by Vendor
↓
Quality Check Passed?
No
↓
Rejection / Return to Vendor Debit note raised
Yes
↓
GRN Auto-Created & Linked to PO System records receipt date, quantity
↓
GRN Confirmed — Asset in Stores
2
Tagging & Registration
Asset Received in Stores After GRN confirmation
↓
Tag Type?
Barcode / QR
↓
Barcode Label Printed & Affixed
RFID
↓
RFID Chip Encoded & Attached
↓
Serial Number & Make/Model Captured
↓
Asset Master Record Created in System Unique asset ID auto-generated
↓
Photos Uploaded (min 2 angles)
↓
Category & Sub-category Assigned IT / Infra / Furniture / Plant & Machinery…
↓
Depreciation Block Auto-assigned Per IAS 16 / company policy
↓
Asset Registered & Ready to Deploy
3
Allocation & Deployment
Allocation Request Raised User / dept / project / site
↓
Asset Available in Stores?
No
↓
Back to Procurement (Ph 1)
Yes
↓
Allocated to User / Dept / Location
↓
Installation Checklist Completed Verified by store-keeper & recipient
↓
Accessories & Peripherals Recorded Mouse, power cable, carry bag, etc.
↓
Ownership Transfer Workflow Triggered E-signature from custodian
↓
Custodian Accepted?
No
↓
Escalated to Dept Head
Yes
↓
Asset Put to Use Status = In-Service
4
Maintenance & AMC
Maintenance Type?
Preventive
↓
PPM Schedule Auto-triggered Date / meter-based
Breakdown
↓
Breakdown Repair Request Raised Priority: Low / Medium / Critical
↓
Work Order Created & Assigned Internal tech or external vendor
↓
AMC Contract Applicable?
Yes
↓
AMC Contract Linked; Cost Captured Vendor SLA tracked
No / Expired
↓
Waiver / Ad-hoc Approval Sought
↓
Maintenance Completed & Verified
↓
Maintenance History Updated in System Cost, downtime, parts replaced
↓
Asset Back In-Service
5
VTR Physical Audit
Audit Cycle Initiated Annual / Periodic / Surprise
↓
Audit Checklist Auto-generated Based on asset register snapshot
↓
Assets Scanned On-site Mobile / Handheld scanner (barcode/RFID)
↓
Discrepancy Found?
Yes
↓
Discrepancy Report Generated Missed / Misplaced / Untagged assets
↓
Investigation & Reconciliation Physical search + custodian interview
None
↓
100% Match Confirmed
↓
Compliance Approved?
No
↓
Ghost Asset / Write-off Flag Raised
Yes
↓
Regularization Entry in System Location / custodian corrections applied
↓
Audit Closed — VTR Report Signed Off
6
Disposal & Retirement
Disposal Request Raised IT / Ops exec — end-of-life or obsolescence
↓
Finance + Ops Approval?
Rejected
↓
Returned — Continue In-Service
Approved
↓
Compliance Checks Completed Data wipe / safety clearance / insurance
↓
Gate Pass Auto-generated Asset ID, reason, authorised by
↓
Physical Handover at Gate Security logs gate pass number
↓
Disposal Outcome?
Sell
↓
Sale Invoice & Revenue Captured
Scrap
↓
Scrap / Write-off Entry Posted
↓
Asset Register Updated — Status: Retired Full audit trail preserved
↓
Asset Lifecycle Complete
3
Deployed → In Use
→
4
Maintenance Scheduled
→
5
VTR Audit Cycle
→
6
Disposal Triggered

See TRAXX EAM in Action

Walk through the full asset lifecycle with your own data — from procurement and tagging through VTR audits and disposal.

Book a Demo →