ProcurePulse

Strategic Sourcing

From first vendor contact to signed contract. RFQ, reverse auctions, quote comparison, and supplier shortlisting — all flowing directly into CLM and Procurement with no re-keying.

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Trusted by GE, Tesco, Investec, Allergan, a global logistics leader, a Fortune 500 data storage manufacturer, Axis Bank, RBL Bank, and 500+ enterprises across 7 countries. Read customer stories →

Why enterprises replace their current sourcing tool with ProcurePulse

Sourcing done over email and spreadsheets leaves audit gaps, misses competitive pricing, and forces manual re-keying into contracts.

Before

RFQs sent via email — no audit trail

After ProcurePulse

Multi-vendor RFQ with timestamped responses

Sourcing decisions connected to contracts in one click

Before

Quote comparison done manually in spreadsheets

After ProcurePulse

Weighted scoring across price, quality, delivery, compliance

Vendor blacklist checked before every RFQ

Before

Award decision re-keyed into the contract manually

After ProcurePulse

Award flows directly into CLM — vendor, scope, pricing pre-filled

Full audit trail from RFQ to contract award

Multi-Vendor RFQ

Send RFQs to multiple vendors simultaneously. Track responses, compare quotes side-by-side on weighted criteria. Automated reminders keep vendors on schedule.

Simultaneous Multi-Vendor Dispatch
Issue RFQs to your entire approved vendor list in one action. Each vendor receives a structured, trackable request.
Response Tracking & Reminders
Real-time dashboard shows which vendors have responded, opened, or ignored. Automated reminders reduce follow-up overhead.
Side-by-Side Quote Comparison
All vendor responses consolidated into a single comparison view. Drill down by line item, delivery date, or payment terms.
Vendor RFI Pre-Qualification
Issue RFI questionnaires before the RFQ to validate vendor capability and compliance before inviting bids.

Reverse Auctions

Drive competitive pricing with time-bound reverse auctions. Real-time auction monitor with bid history and floor price enforcement.

Time-Bound Competitive Auctions
Set auction duration, start price, and floor price. Vendors compete in real time to offer the lowest qualifying bid.
Real-Time Auction Monitor
Live dashboard shows current lowest bid, number of active bidders, and time remaining. Full bid history preserved.
Floor Price Enforcement
System automatically rejects bids below the floor price. Prevents below-cost submissions that create delivery risk.
Auction-to-PO Conversion
Winning bid converts directly to a purchase order. No re-entry of vendor, price, or line items.

Weighted Quote Comparison

Score quotes across price, quality, delivery, compliance, and past performance. Configurable weightings per category ensure the best overall vendor wins — not just the cheapest.

Configurable Scoring Criteria
Define evaluation criteria per category: price, quality, delivery time, payment terms, compliance record, past performance.
Weighted Scoring Engine
Assign weightings to each criterion. System calculates composite scores automatically. No spreadsheet formulas needed.
Past Performance Integration
Vendor performance scores from previous POs flow into the comparison matrix automatically.
Recommendation & Override
System recommends top vendor by composite score. Procurement officer can override with documented justification.

Supplier Shortlisting

Shortlist vendors from your approved master. KYC-verified, blacklist-checked, performance-scored before any RFQ is issued.

Approved Vendor Master
Only KYC-verified, compliant vendors appear in the shortlist. New vendors go through onboarding before RFQ eligibility.
Blacklist Check on Every RFQ
System automatically checks internal blacklists and flags any blacklisted vendor before the RFQ is dispatched.
Performance-Based Shortlisting
Filter vendors by category, location, performance rating, and compliance score. Send RFQs only to qualified shortlists.
Debarment & Suspension Tracking
Track debarred or suspended vendors with reason, duration, and reactivation conditions in the vendor master.

Direct CLM Handoff

Award decision flows directly into contract creation — vendor, scope, and pricing pre-populated. No re-keying, no data loss at the handoff.

One-Click Award to Contract
Mark a vendor as awarded and the system pre-populates a contract draft with all sourcing data. Open the contract editor to finalize.
Vendor & Pricing Pre-Populated
Vendor name, contact, bank details, line items, agreed pricing, and delivery terms carry over from the sourcing record automatically.
Scope & SLA Pre-Filled
Scope of work from the RFQ and agreed SLAs from the quote are included in the contract template without manual re-entry.
Audit Link Preserved
The contract retains a reference to the originating RFQ, quotes, and award record. Full traceability from contract back to sourcing event.

Audit Trail

Every quote, bid, comparison, and award decision recorded with timestamp and user. Full procurement audit trail from first contact to contract award.

Immutable Event Log
Every action — RFQ creation, vendor response, bid, score change, award — recorded with timestamp, user ID, and IP address.
Quote Version History
All quote revisions and amendments tracked. Auditors can see every version submitted and when it was received.
Decision Justification
Award decisions require a justification note. Overrides of system recommendations are logged with the overriding user.
Export for External Audit
Full sourcing event export as PDF or Excel for internal audit, compliance review, or regulatory submission.

Sourcing Outcomes Enterprises See

1-click
Award to Contract
Sourcing decision into CLM instantly
100%
Blacklist Checked
Before every RFQ dispatch
Full
Audit Trail
RFQ to contract award
Zero
Re-keying
Data flows through automatically

The Complete Sourcing Workflow

From vendor shortlisting to signed contract — every step connected and audited.

2
Sourcing & RFQ
Shortlist VendorsProcurement · KYC-verified · blacklist-checked
↓
⚡ Issue RFQPortal dispatch + vendor email notification
↓
Vendor Q&A PeriodVendor · Clarifications + amendment window
↓
Bids / Quotes ReceivedVendor · Sealed submission via portal
↓
◇ Min 3 Bids?
No
Re-tender / ExtendProcurement
Yes ↓
Techno-commercial EvaluationCommittee · Weighted scoring · L1 shortlist
↓
◇ Negotiation Required?
Yes
⚡ Reverse AuctionAuction Engine · Final pricing
No ↓
↓
◇ Amount > Committee Limit?
Yes
Committee ApprovalProcurement Committee · TAT 2d
No ↓
↓
Vendor Awarded ✓Award documented + notified
↓
⚡ Auto Contract DraftVendor · price · scope pre-filled from RFQ

The sourcing module eliminated our email-based RFQ process entirely. Every quote, comparison, and award decision is now in the system with a full audit trail.

Col Navinder Narang

Head Infrastructure, Facilities & ESG, Enterprise Client

Frequently Asked Questions

How does ProcurePulse connect sourcing to contracts?
When you mark a vendor as awarded in the sourcing module, the system creates a draft contract pre-populated with the vendor details, agreed pricing, line items, and scope from the RFQ. You open the contract editor, finalize terms, and route for signatures — no re-keying required.
Can I run a reverse auction and an RFQ at the same time?
Yes. You can use RFQ for initial quote collection, then escalate to a reverse auction for the shortlisted vendors to drive final pricing. Both events are linked in the audit trail.
What criteria can I use for weighted quote comparison?
You can configure any criteria: price, delivery time, payment terms, quality certification, compliance score, past performance rating, warranty terms, and more. Weightings are set per procurement category and can be adjusted per event.
How is the vendor blacklist managed?
Procurement administrators maintain the blacklist in the vendor master. Any blacklisted vendor is automatically excluded from RFQ dispatch. The system logs the check and the exclusion reason in the audit trail.
Is there a vendor-facing portal for responding to RFQs?
Yes. Vendors access a self-service portal to view RFQs, submit quotes, participate in auctions, and track award status — without needing email back-and-forth.
Does sourcing work across multiple business units?
Yes. ProcurePulse supports multi-plant and multi-entity deployments. Sourcing events can be scoped to a single business unit or run centrally across your organization.

Trusted by

DHL · GE Aerospace · EFL Global · Baladna · 500+ enterprises

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See the full sourcing workflow — RFQ, reverse auction, weighted comparison, and CLM handoff in 30 minutes.

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