ProcurePulse

Vendor Portal

A dedicated self-service portal for your suppliers. Vendors view purchase orders, submit invoices, participate in RFQs and auctions, upload compliance documents, and track their own performance — all without calling your procurement team.

Trusted by GE, Tesco, Investec, Allergan, a global logistics leader, a Fortune 500 data storage manufacturer, Axis Bank, RBL Bank, and 500+ enterprises across 7 countries. Read customer stories →

Everything Vendors Need, One Login

Vendors get a branded, role-based portal with visibility into every aspect of their relationship with your organization.

View POs
Orders & amendments
Submit Invoices
Upload & track status
Respond to RFQs
Submit quotations
Bid in Auctions
Live reverse auctions
Upload Documents
Compliance & certs
View Performance
Ratings & scorecards

Purchase Order Visibility

Vendors see every PO issued to them with line-item detail, delivery schedules, and amendment history. No more email chains asking for PO copies.

PO Dashboard
View all active, completed, and cancelled purchase orders in one filterable dashboard.
Line-Item Detail
Full visibility into items, quantities, rates, delivery locations, and terms.
Amendment Tracking
See every amendment with change highlights — quantity changes, rate revisions, date extensions.
PO Acknowledgment
Vendors acknowledge PO receipt and confirm delivery timelines directly in the portal.

Invoice Submission & Tracking

Vendors submit invoices digitally against POs or GRNs. Real-time status tracking eliminates follow-up calls and emails.

Digital Invoice Submission
Upload invoices against specific POs with line-item mapping and supporting documents.
Three-Way Match Status
Vendors see real-time PO-GRN-Invoice match status and any discrepancies flagged.
Payment Status Tracking
Track invoice approval, hold, release, and payment dates with payment advice downloads.
Credit/Debit Note Submission
Submit credit and debit notes with reason codes and supporting documentation.

RFQ Responses & Reverse Auctions

Vendors receive RFQ invitations, submit quotations, and participate in live reverse auctions — all through the portal.

RFQ Notification & Response
Receive RFQ invitations with item specifications. Submit quotations with pricing and terms.
Live Reverse Auction Bidding
Participate in real-time reverse auctions. See current lowest bid and submit competitive offers.
Quotation History
Access complete history of all submitted quotations and auction participation.
Award Notifications
Receive instant notification when awarded a contract or PO from an RFQ or auction.

Compliance Document Upload

Vendors upload and maintain compliance documents — GSTIN certificates, MSME registrations, insurance policies, and safety certifications. Expiry alerts keep documents current.

Document Upload Portal
Upload compliance documents with categorization — tax, legal, safety, quality, environmental.
Expiry Notifications
Automatic alerts when uploaded documents approach expiry. Vendors get reminders to renew.
Approval Workflow
Uploaded documents route through buyer verification before being accepted.
Document Checklist
Vendors see a compliance checklist showing required vs. submitted documents with status.

Performance Dashboard & Dispatch Tracking

Vendors monitor their own performance scorecards and manage dispatch logistics — from shipment creation to delivery confirmation.

Performance Scorecard
View ratings across delivery timeliness, quality acceptance, pricing, and responsiveness.
Historical Performance Trends
Track performance trends over quarters. Identify areas for improvement.
Dispatch Entry & Tracking
Create dispatch entries with vehicle details, LR numbers, and expected arrival dates.
Delivery Confirmation Status
Track whether dispatches have been received, inspected, and accepted by the buyer.
6
Portal Modules
POs, invoices, RFQ, auctions, docs, performance
0
Phone Calls Needed
Full self-service for vendors
Real-Time
Status Tracking
Invoice, payment, dispatch status
Branded
White-Label Portal
Your logo, your domain

See the Vendor Portal in Action

Watch how vendors manage POs, invoices, and compliance documents through a single self-service portal.